Administrative Assistant
Durham, NH 
Posted 2 months ago
Job Description

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title: Administrative Assistant

Job Summary: Provides general office duties, compiles and maintains records of business transactions and general office activities of establishment by performing the following duties.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

  • Responds to telephone calls and greets visitors. Directs calls, takes messages and provides customers with routine information.
  • Assists in organizing weekly, monthly meetings and other events as needed with minutes as required.
  • Provides support to Facilities Director with corporate, client and vendor reporting, safety compliance and quicker database maintenance.
  • Supports recruiting efforts
  • Maintain employee personnel and training records.
  • Prepare Weekly Payroll, track and maintain paid time off reports.
  • Operates office machines such as computers, phones, and copying machines.
  • Coordinate IT requests
  • Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
  • Purchases office supplies
  • Creates PO's in JD Edwards financial program, codes/processes invoices for approval and payment, provides financial reporting support
  • Submits uniform requests for technicians.
  • Organize and Maintain all Business-related documentation.
  • Supports business operations to ensure that all work is completed in accordance with the EFS Business System Standard Operating Procedures and Work Instructions.
  • Maintain and update as necessary the Local Work Instructions files.
  • Vendor management, contract Administration.
  • Request and maintain certificates of insurance

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.

Equal Opportunity Employer/Veterans/Disabled


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Email this Job to Yourself or a Friend
Indicates required fields